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Submit a Federal Funding Application
Please note that the Michigan Safe Routes to School Handbook provides materials and procedures by which local school and community teams can identify and plan to address barriers to walking and bicycling to school. Many of the strategies to encourage and enable students to walk or bicycle to school have low or no associated cost.
Safe Routes to School is part of the federal Transportation Alternatives Program (TAP) and shares a common funding application with other TAP-eligible project categories. The TAP-SRTS funding application is available online through the MDOT Grant System (MGS). The system allows applicants to track their application, upload supporting documentation, and communicate with grant administrators.
Note: Applicants must discuss their proposal with their regional grant coordinator before starting an application.
Submitting a TAP-SRTS application involves the following steps, which are described in more detail below:
- Review the eligibility and competitiveness details to ensure you have met all eligibility requirements before starting an application.
- Obtain an MDOT Grant System user ID and password.
- Complete the eight sections of the TAP-SRTS application online in the MDOT Grant System.
- Download and complete the SRTS supporting document templates.
- Upload the completed SRTS supporting document templates and other documentation into MGS.
Obtaining an MDOT Grant System User ID and Password
Note: A comprehensive MGS user guide is available at https://sso.state.mi.us/mdot-waps6/mgs/bin-debug/pdf/MGS%20Help.pdf. The steps listed below are the basic steps needed to begin completing a TAP-SRTS application.
- Go to State of Michigan Single Sign On at https://sso.state.mi.us.
- Log in with your State of Michigan Single Sign On user ID and password. If you do not have a user ID, click the register button and follow the instructions.
- Once you have completed the registration process, click on the “Subscribe to Applications” link.
- Select “Dept of Transportation” from the left-side dropdown menu.
- Select “MDOT Grant System” from the “select app” dropdown menu and click next.
- Enter your work phone number.
- You will receive an e-mail confirmation if you have successfully registered. A link to the MDOT Grant System will be available the next time you log into the system.
Please contact your regional grant coordinator if you need assistance with obtaining a MGS user ID.
Completing a TAP-SRTS Application Online in the MDOT Grant System
Once you have obtained a Michigan Single Sign-On user name and password and have subscribed to the MDOT Grant System, log into the MDOT Grant System and click on the “Create TA Application” link on the left side of the screen to create a TAP-SRTS application.
The application consists of eight sections that are accessed through a series of tabs at the top of the screen, as shown below.
Each tab (section) must be completed. Note: When you start the application, only the Description tab is accessible. The remaining tabs become available once you have completed and saved the Description screen.
To assist SRTS applicants, we have developed help guides for each tab (section) of the application. These help guides are intended for SRTS applicants only; please consult the MGS User Guide for assistance with other Transportation Alternatives-eligible programs.
- Download SRTS help guide for the Description tab
- Download SRTS help guide for the Contacts, Narrative, Documents, Budget, Schedule, and Environment/Community tabs
No help text is needed for the Summary tab; this section is completed automatically.
Completing the SRTS Supporting Document Templates
In addition to the information captured in the MDOT Grant System, SRTS applicants must submit supporting documentation and information specific to the SRTS program. These documents include such items as your school’s SRTS action plan, your parent and student survey results, maps and photos, and all noninfrastructure funding requests. The following documents must be completed and uploaded to MGS under the system’s “Documents” tab:
The following documents are required of all SRTS applicants:
(click on document name to download template)
- School Profile & Demographics
- Summary of SRTS Planning Process
- SRTS Action Plan
- Post-Test Evaluation Commitment
- Travel Tally Results
- Summary Budget
- Principal Letter of Support (obtain from principal)
- SRTS Survey Report (obtain directly from the school or from the SRTS office)
- Map of School Enrollment Area (obtain from the school or school district)
Map of Student Homes (use a program like batchgeo to easily create a map from a spreadsheet of addresses. Do not include student names. Contact the SRTS office for assistance in creating a map).
The following documents are required for all SRTS infrastructure requests:
(click on document name to download template)
- Infrastructure Project Description (complete one for each route proposed for improvement)
- Resolution from Act 51 Agency
- Infrastructure Priorities Map
- Typical Cross Sections (obtain from the local road agency or consultant)
- Plan View Sketch (obtain from the local road agency or consultant)
- Photographs of areas proposed for improvement
- Letter to Property Owners Impacted by Construction (for new sidewalk/path construction only)
- List of Property Owner Addresses Impacted by Construction (for new sidewalk/path construction only)
- Letter of Support from local MDOT TSC office for any work to be done involving trunkline roadways.
The following documents are required for all SRTS noninfrastructure requests:
(click on document name to download template) Please download the following links and save them to your computer before filling them out.
- Noninfrastructure Project Description
Additional project guidelines:
- List of Eligible and Ineligible Encouragement Items
- FAQ About Northern Long-Eared Bat endangerment and its effects on MDOT construction projects
SRTS Grant Application Planning Guide
The following schedule is offered in order to allow applicants to reasonably plan project timelines for potential funding applications. The SRTS program does not have a defined call for projects. Applications are accepted year-round. Applications that are selected for funding may receive conditional commitments for funding in the current or a future state fiscal year. Missing or inaccurate information may delay a funding request into the next selection review cycle. For further details, contact the SRTS Coordinator for your region.
* Recommended Contact with Grant Coordinator:
Application Complete and Submitted:
Any Application Revisions Completed:
Tentative Decision Date:
|October 6, 2014||October 27, 2014||November 24, 2014||January 12, 2015|
|January 12, 2015||January 26, 2015||February 23, 2015||April 13, 2015|
|April 13, 2015||April 27, 2015||May 22, 2015||July 13, 2015|
|July 20, 2015||August 3, 2015||August 31, 2015||October 19, 2015|
|October 19, 2015||November 2, 2015||November 30, 2015||January 18, 2016|
* All applicants must discuss their proposal with their grant coordinator prior to this date
Developing a Competitive TAP-SRTS Application
Note: The following information is also contained in the TAP-SRTS Competitiveness and Eligibility Details document.
The most competitive TAP-SRTS applications will include activities that:
- Are reflective of the action plan, including the underlying survey data and walking/biking assessments from parents and students.
- Support appropriately prioritized outcomes from the SRTS school-based action planning process.
- Show a balanced approach between infrastructure and non-infrastructure activities to educate and encourage nonmotorized transportation to and from school.
- Demonstrate a strong user base who will utilize the infrastructure.
Other factors making a project competitive for TAP-SRTS funding include:
- Realistic expectations and cost
- Local match (minimum requirement = 20%) is available & committed
- Non-participating work is determined to be a benefit to the SRTS project
- Project identified as a result of a community’s stakeholder involvement process
- Project receiving a high level of public input from multiple partners
- Project utilized a process to notify those directly impacted by the project (e.g. homeowners impacted by new sidewalk construction), and feedback was taken into consideration
- Projects supporting a community’s Complete Streets policy, or is part of a statewide initiative such as placemaking or statewide, or regional, trail connectivity
- Paired with other infrastructure work
- Part of an economic development or community improvement initiative
- Project design will utilize industry design standards and can obtain all necessary permits, required right of way, and approvals
- A maintenance plan that includes tasks, schedule, cost, source of maintenance funding, and responsible parties has been developed
- Timely implementation and maintenance on previous federal aid funded transportation projects